7 Reasons Why You Need to Develop a Phase Gate Process

What is a Phase Gate Process?

A Phase Gate process is a key decision-making framework for your project portfolio. It provides a framework to execute, evaluate, authorise and monitor project lifecycles. Phase Gates may apply to any project process. These could be Capital Projects, New Product Developments or Strategic Initiatives. The processes must be tailored to suit the unique nature of the organisation.

A Phase Gate process consists of at least two phases which depends on the application and scope of projects in the organisation. Phases consist of tasks and deliverables to support the delivery of projects. Each phase contains Decision Gates to determine how projects proceed. These decision-gates require gatekeepers to determine if the project is to proceed (Go), to cancel (No-Go), or requires intervention (Recycle). Gatekeepers are typically high management of organisations responsible for key strategic direction of the organisation.

Without a Phase Gate process, there would be no standard in decision-making. This could lead to approval of bad projects with wasted resources and business outcomes.

Reasons for Developing a Phase Gated Process

These are seven reasons why you need to develop a phase-gate process

Projects supporting Business Objectives

A Phase Gate process provides clear evaluation criteria for projects. Decision Gates enable organisations to filter out misaligned projects. This ensures projects support your organisational objectives, provides business value and fits within your resource capacity.

Standardised Project Management

A Phase Gate process provides a baseline for teams to execute their projects. Having a set of standard tasks and deliverables guides teams in delivering projects. This establishes a clear standard of Project Management within your organisation.
The process acts as a platform for best practices for Project Management. Over time, improved collaboration and lessons learnt will drive continuous improvement.

Standardised Project Management

A Phase Gate process provides a baseline for teams to execute their projects. Having a set of standard tasks and deliverables guides teams in delivering projects. This establishes a clear standard of Project Management within your organisation.
The process acts as a platform for best practices for Project Management. Over time, improved collaboration and lessons learnt will drive continuous improvement.

Utilised Project Resources

All organisations face resource constraints in either man-power or available funding. As many opportunities are available, organisations must be strategic in project selection.
Phase Gate processes control the number of projects entering your project portfolio. Full control of your portfolio allows you to assign resources and required finances to important opportunities.

Steer Project Scope Work

A Phase Gate process allow organisations to identify and direct the project scope. They provide a standardised process in evaluating the project scope, context and risk. This drives better decision-making in projects with a scope that delivers value to the business and stakeholders.
Standard Phase Gates ensure the right information is available to gatekeepers. Teams can focus on eliminating scope creep, preventing delays or extra cost.

Steer Project Scope Work

A Phase Gate process allow organisations to identify and direct the project scope. They provide a standardised process in evaluating the project scope, context and risk. This drives better decision-making in projects with a scope that delivers value to the business and stakeholders.
Standard Phase Gates ensure the right information is available to gatekeepers. Teams can focus on eliminating scope creep, preventing delays or extra cost.

Transparent Project Portfolio

Oversight is a key outcome of Phase Gate processes. A standardised process provides consistency in reporting and clear visibility on a project status. This allows you to identify key issues throughout your portfolio. Management can prioritise areas in need of intervention and identify suitable action plans.

Reliable Project Quality

Clear processes drive compliance throughout your organisation. Phases have baseline tasks and deliverables required to support decision-making within a project. These tasks and deliverables ensure consistency in planning and delivery of projects. This simplifies the work execution for teams and the review process for auditors. More focus is then spent on delivering high-quality and continuous improvement.

Reliable Project Quality

Clear processes drive compliance throughout your organisation. Phases have baseline tasks and deliverables required to support decision-making within a project. These tasks and deliverables ensure consistency in planning and delivery of projects. This simplifies the work execution for teams and the review process for auditors. More focus is then spent on delivering high-quality and continuous improvement.

Improved Progress Monitoring

Project progress is driven by the execution of key tasks and deliverables of the project. Phase Gate processes provide a mechanism for tracking status and progress throughout a project. Any project issue can be shared to the relevant stakeholders for fast resolutions.

Open Communication

Communication throughout your portfolio is key in the delivery of projects. A clear process drives effective communication and team collaboration. Tasks and deliverables that drive project progress become the focus of communication.

Open Communication

Communication throughout your portfolio is key in the delivery of projects. A clear process drives effective communication and team collaboration. Tasks and deliverables that drive project progress become the focus of communication.

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Syazwan ShahBusiness Analyst at Axceligent Solutions

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