8 Factors In Achieving Project Management Excellence

Why Project Management Excellence?

Project Management is integral for organisations in all industries delivering products or services. It drives the quality of what you are offering and influences your profit and reputation. The most successful organisations use Project Management to protect their investments. Striving towards Project Management Excellence ensures that your organisation focuses on performance. This includes delivering projects on time and on budget while fulfilling it’s scope. Management and Decision Makers drive Project Management Excellence. It is a shift in culture that takes more than purchasing a software and sending your team for training.

In looking at Project Management in an organisation, one needs to look at 8 key factors.

Why Project Management Excellence?

Project Management is integral for organisations in all industries delivering products or services. It drives the quality of what you are offering and influences your profit and reputation. The most successful organisations use Project Management to protect their investments. Striving towards Project Management Excellence ensures that your organisation focuses on performance. This includes delivering projects on time and on budget while fulfilling it’s scope. Management and Decision Makers drive Project Management Excellence. It is a shift in culture that takes more than purchasing a software and sending your team for training.

In looking at Project Management in an organisation, one needs to look at 8 key factors.

01 Leadership

The success of projects throughout an organisation comes from its leadership. Strong leadership drives an entire organisation and aligns stakeholders to a common vision.

Throughout the project, leadership must provide guidance and set realistic  expectations to the team.

02 Roles & Accountability

Project Management Excellence requires an environment where all roles and responsibilities are clear. Having a distinct organisational structure establishes a conducive work environment. This puts your team members in the best position to deliver and grow.

02 Roles & Accountability

Project Management Excellence requires an environment where all roles and responsibilities are clear. Having a distinct organisational structure establishes a conducive work environment. This puts your team members in the best position to deliver and grow.

03 Open Communication

In any project environment, open and productive communication is key. This applies to every stakeholder involved in the project.

It is the organisation’s responsibility that it nurtures open communication. This includes providing the right communication channels to its stakeholders.

04 Information Transparency

Transparency of information for stakeholders ensures there are no surprises throughout the project. This information can include project status, outstanding issues or the latest project documentation.

Having full access to information allows teams to deliver their work accurately. It is crucial to put in place good systems and channels to help access information.

04 Information Transparency

Transparency of information for stakeholders ensures there are no surprises throughout the project. This information can include project status, outstanding issues or the latest project documentation.

Having full access to information allows teams to deliver their work accurately. It is crucial to put in place good systems and channels to help access information.

05 Project Management Processes

Achieving Project Management Excellence requires a good project management process framework. Establishing a phase-gate process standardises your project lifecycle. Project phases and decision gates allow you to evaluate, authorise and track projects. A phase-gate process should be tailored to your organisation. It can include phases such as Initiation, Planning, Execution and Closure. For each phase, the process should include key objectives, tasks and deliverables. These should be assessed at gate reviews where key decision-makers can make informed decisions. A phase gated process ensures no misaligned projects go into your project portfolio. These misaligned projects can contribute to a significant waste of your resources.

The phase gated process provides a platform for all your project management tools. It can include your process guidelines, procedures and templates. These form the best-practice references for teams to execute projects.

05 Project Management Processes

Achieving Project Management Excellence requires a good project management process framework. Establishing a phase-gate process standardises your project lifecycle. Project phases and decision gates allow you to evaluate, authorise and track projects. A phase-gate process should be tailored to your organisation. It can include phases such as Initiation, Planning, Execution and Closure. For each phase, the process should include key objectives, tasks and deliverables. These should be assessed at gate reviews where key decision-makers can make informed decisions. A phase gated process ensures no misaligned projects go into your project portfolio. These misaligned projects can contribute to a significant waste of your resources.

The phase gated process provides a platform for all your project management tools. It can include your process guidelines, procedures and templates. These form the best-practice references for teams to execute projects.

06 Continuous Growth

Your project environment is always changing. Economic conditions, disruptive technology and government regulations will impact your projects.

Your organisation’s processes, culture and technology must adapt to stay competitive. Focusing on continuous improvement will always promote growth in your organisation. This includes your team members and your ability to deliver projects.

06 Continuous Growth

Your project environment is always changing. Economic conditions, disruptive technology and government regulations will impact your projects.

Your organisation’s processes, culture and technology must adapt to stay competitive. Focusing on continuous improvement will always promote growth in your organisation. This includes your team members and your ability to deliver projects.

07 Competency

People are the most important assets in your organisation. They are responsible for the end-to-end performance and delivery of your projects. The competency of your project team has a significant impact on project success.

It is crucial for teams to have the right mix of experience, education and training. Team members should be selected based on their suitability to your unique project environment. These team members will be able to identify with your organisation and promote your values in the execution of projects.

08 Technology

Your team must have the correct technology to do their work. Technology makes work simpler, more intuitive and coordinated. It provides a platform for continuous improvement in an ever-changing project environment.

It is difficult to keep up with the latest technologies. Therefore, organisations must find the right mix of technology to suit their project environment.

08 Technology

Your team must have the correct technology to do their work. Technology makes work simpler, more intuitive and coordinated. It provides a platform for continuous improvement in an ever-changing project environment.

It is difficult to keep up with the latest technologies. Therefore, organisations must find the right mix of technology to suit their project environment.

“”

Syazwan ShahBusiness Analyst at Axceligent Solutions

Copyright © 2019 Axceligent Solutions (M) Sdn Bhd (942940-M)